Centenary Partners Fund

• The NWT Centenary Partners Fund Awards Panel will include representatives from our Centenary Partners and staff from Norfolk Wildlife Trust. 
• The decisions of the panel will be final and correspondence will not be entered into. 
• The Panel reserves the right to offer grants in a sum lower than applied for if thought appropriate.

• The grant must be used solely for the specific project, activities, or items outlined in your grant application and approved in our grant offer letter/email.
• You must not use the grant for any other purpose without obtaining our prior written consent. 
• Unspent funds or funds not used for the agreed purpose must be returned to us within a reasonable period after project completion.

• Applications will only be considered from groups with an income of less than £100,000 per annum.
• Your group must maintain a valid governing document (such as a constitution, set of rules, or articles of association) throughout the life of the grant. 
• You must operate a dedicated organisational bank account requiring at least two independent (unrelated) signatories for withdrawals or online transactions. 
• You must notify us immediately if there are any major changes to your group’s leadership, legal status, or constitution.

• You must keep clear, accurate, and separate financial records and receipts for all expenditure relating to the grant. 
• You must retain all invoices, bank statements, and receipts for a minimum of one year after the grant is spent. 
• We reserve the right to inspect your financial records or request copies of receipts at any reasonable time.

• You must complete and return a short end of project/monitoring report by the deadline specified in our offer letter (typically within 1 to 2 months of project completion). 
• Your report must detail how the money was spent, the number of people who benefited, and the outcomes achieved. 
• You agree to acknowledge our support in your annual reports, social media, or promotional materials where appropriate (e.g., ’Supported by Norfolk Wildlife Trust Centenary Partners Fund’).

You must seek our prior written permission before selling, disposing of, or repurposing these assets during their useful life.

• Your group must comply with all applicable laws and statutory requirements, including health and safety legislation. 
• If your activities involve children, young people, or vulnerable adults, you must have a suitable safeguarding policy and proper checks (e.g. DBS checks) in place. 
• You must comply with data protection laws (such as GDPR) regarding any personal data collected during the project.

We reserve the right to suspend payments or withhold further funding of all or part of the grant if:

i. You use the grant for anything other than the agreed purpose. 

ii. Activities of the organisation result in reputational risk to Norfolk Wildlife Trust 

iii. You provide false or misleading information in your application or monitoring reports. 

iv. Your group ceases operations, becomes insolvent, or experiences a serious governance failure.

v. You fail to submit your end of project/monitoring report on time.

By banking/receiving the grant payment or signing the grant acceptance form, your organisation agrees to be legally bound by these terms and conditions.